Championship Catering

    Catering Information and Policies

    Booking Procedures
    Catering Guarantees
    Delivery Fees
    Food and Beverage
    Rush Bookings
    Cancellation Policy
    Billing
    Additional/Miscellaneous Items

    Booking Procedures

           

    We recommend that your facility arrangements be made as early as possible. Catering orders should be placed at least (7) seven business days prior to the event. A confirmation and attendance guarantee is required 72 hours prior to the function (3 business days). A service fee of 20% applies to all services in addition to 7% sales tax when applicable.

    Please have the following information ready when making your facility request:

    • Date and time event will begin and end
    • Name of organization or department
    • Description of function
    • Anticipated attendance
    • Name and phone number of contact person
    • Location and type of room setup desired
    • Account number or billing information


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    Catering Guarantees

           It is the goal of Championship Catering to provide the best possible product and service to our customers. A guaranteed number of guests is required at least 3 business days (72 hours) prior to the function. Your confirmation may be made in person or by phone to the Catering Office. Please call the Championship Catering office directly at (812) 856-4907 to guarantee/confirm all food service. If the guaranteed attendance is NOT received within 72 hours (excluding weekends and the day of the function), your anticipated attendance will become the guaranteed amount for which you will be charged. If your guarantee increases after the 72 hour notice, you will be billed the additional costs, plus a corresponding "rush fee". Should a last minute change be necessary, please contact the Championship Catering Office as soon as possible. The final billing will be for the guaranteed number OR the actual attendance during the event, whichever is higher. If the event continues past the pre-determined "end time" an extended service fee of $50.00 per 30 minutes will be assessed on the final bill.


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    Delivery Fees

           A catering minimum of $75.00 is required for delivery. Any catering not meeting this requirement will incur a $25.00 delivery fee to cover transportation and labor costs for services provided outside of the Hoosier Room. The customer is responsible for scheduling all table requirements necessary for food service outside of the Hoosier Room unless otherwise discussed during the planning process. Any table rental fees (rental fees, delivery, set-up and/or pick-up fees) are the responsibility of the customer and will be added to the banquet order for billing if ordered through Championship Catering.

    Additional fees may be incurred if the function involves a time-consuming setup. For instance, if multiple locations are used for food service, even within the same building, each location may incur a delivery/setup fee. These charges may be based on an hourly rate for labor, and are at the discretion of management. Usage and delivery of china/silverware/glassware for an event is an additional cost of a $2.50 per person. 


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    Food and Beverage

           Also, food and beverage may not be removed from the premises in accordance with local Health Department regulations. Any food or beverage remaining after the conclusion of the event remains the property of Championship Catering and "take-home" boxes cannot be provided for the removal of this food per Health Department regulations.


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    Rush Bookings

           Any event that is booked after 12:00 p.m. three working days prior to the event day (excluding the day of the event), will incur a "rush fee" of $50.00 added to the banquet order. Every effort will be made to accommodate late food service requests, which will be approved at the discretion of Championship Catering, based on product availability, staffing, etc. Substitutions may be offered where necessary.


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    Cancellation Policy

            In the event that any portion or all of the food services are cancelled, unrecoverable and direct costs associated with the function will be charged to the sponsoring group, based on the following scale:
    Cancellation made more than 7 days in advance: 
    All unrecoverable costs associated with the event
           Cancellation made less than 7 days in advance:
    $100 fee


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    Billing

            All catering/food services provided for an IU Athletic Department sponsored event/group will be billed by the Championship Catering Office in accordance with the billing information provided at the time of booking. Events billed internally to an Indiana University entity will be billed in full after the conclusion of the event with full payment due within 14 days of invoice date. Events not billed to an Indiana University entity will be required to pay a 50% deposit 30 days in advance or upon booking if less than 30 days befire the event with the remaining balance billed at the conclusion of the event. Wedding parties will be required to pay 50% of the balance 30 days in advance or upon booking if less than 30 days before the event. Payments can be made with VISA, Mastercard, American Express and Discover by calling (812) 855-7810 or by check/money order payable to: Indiana University Athletics.


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    Additional/Miscellaneous Items

           Skirting is available in White or Black

    Guest Tables and tables not utilized as food tables will be charged the following fees:
                  China/Silverware/Glassware (outside of the Hoosier Room)
    $2.50 rental/ per person
    Linen Tablecloth (non-food service tables)   $5.00 rental/ each
    (Linens for food service tables are complimentary) 
     
    Linen Napkins $ .75 rental/ each
    9" - GreenWare Plates (125 plates per sleeve) $12.85 per sleeve
    GreenWare (Forks, Knives and Spoons) 
    $ .10 each
    Reflectionware Plastic ware (Forks, Knives and Spoons) $ .15 each
    12 oz. - GreenWare Cups (25 cups per sleeve)
    $5.15 per sleeve
    12 oz. - Clear Plastic Cups (25 cups per sleeve) $5.75 per sleeve
    9 oz. - Clear Plastic Cups (25 cups per sleeve) 
    $5.00 per sleeve
    Paper Napkins - Beverage (300/pkg)   $2.55 per package
    Paper Napkins - Dinner (300/pkg) $4.55 per package
           The above items are priced individually. These items may be purchased/rented without ordering food service.
    Prices for specialty rental equipment can be quoted upon request.
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    Championship Catering | Office: (812) 856-4907 | Fax: (812) 855-7039

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